Every new—and every competitive renewal—federal grant application that includes scanning at the Kirby Center needs to include a subcontract to Kennedy Krieger Institute (KKI). This ensures that KKI can recover the appropriate indirect costs (IDC) associated with scanning.

Important note: Adding a subcontract will not change your direct costs (DC). Although consortium costs (DC + IDC) appear within the direct cost category in your application, NIH allows an increase to your DC cap equal to the consortium IDC, ensuring you can still request the maximum allowable direct costs. This applies to all NIH grants, including modular budgets. 

If you have questions, please contact KirbyAwards@kennedykrieger.org.

Information Needed to Develop a Subcontract 

Please email the items below to KirbyAwards@kennedykrieger.org and CC: Karen Zuromski (Zuromski@kennedykrieger.org), Katarina Bush (BushKa@kennedykrieger.org), and the designated KKI PI.

  1. Name and department of the Principal Investigator (at the prime institution)
  2. Grant title
  3. RFA information, if applicable (number, name, and date)
  4. Grant dates: project period years, start date, end date
  5. IRB protocol: protocol title, PI, protocol number, effective date
  6. Scanner usage estimate: number of hours for each scanner for each grant year
  7. Any KKI personnel effort/salary support (if applicable; see “If KKI personnel effort is included” below)
  8. Brief project summary (one paragraph is sufficient for KKI review)
Timeline
  • Please allow at least ten (10) business days prior to the JHU internal deadline for KKI review of all subcontract materials.
If the subcontract is only for scan costs
  • Please indicate the KKI PI to be listed on the subcontract (typically the Preclinical Facility lab manager) with no effort.
  • Send all materials to the Kirby Center Grants Management Team at KirbyAwards@kennedykrieger.org and CC the contacts listed above.
If KKI personnel effort or salary support is included in addition to scans
  • Please ask the KKI PI to initiate KKI’s internal pre-award process:
    • Complete the online Pre-Award Initiator Survey (LINK).
    • Information required for the survey:
      • Full project title (entered exactly as it will appear in the application; notify the Pre-Award Manager, Shay Roemmich, RoemmichS@kennedykrieger.org, if changes occur or if the title is TBD)
      • Grant short title/reference (optional)
      • Lead institution (e.g., Johns Hopkins University, University of Maryland)
      • KKI Lead Investigator: first and last name
      • KKI Lead Investigator email (must be a KKI address)
      • Sponsor/Funding Agency (e.g., NIH, AHA, DoD)
      • Solicitation/RFP identifier (e.g., RFA or PA number)
      • URL to solicitation/RFP (optional)
      • Sponsor’s due date