Grant applications and competitive renewals that include magnetic resonance scanning at the F.M. Kirby Research Center for Functional Brain Imaging may support scanning costs through either a KKI subaward or direct billing.

Investigators who choose direct billing may do so without establishing a KKI subaward; however, scanning will be charged at the higher direct-billing rate.

Please note that adding a subaward will not change your direct costs (DC).

Although consortium costs (direct costs plus indirect costs) are displayed as direct costs in your grant budget, the total allowable maximum direct costs can be increased by the amount of the consortium's indirect costs. This allows you to retain the maximum allowable direct-cost budget. This applies to all NIH grants, including modular-budget applications.

For award annual continuations and new postaward requests JHU should send all copies of the subaward documents & exhibits they need to RPOsubawards@kennedykrieger.org and copy the KKI PI

Requesting a KKI Subaward

A KKI subaward requires a KKI site Principal Investigator (PI).

Projects That Include KKI Personnel

If the project team includes KKI faculty, an appropriate KKI investigator on the project should serve as the KKI site PI. The KKI site PI is responsible for initiating the subaward request through the KKI Pre-Award Initiator link and working directly with KKI Pre-Award on the application.

These subawards are handled through the standard KKI pre-award process and are not managed by the Kirby Center Administrative Services Coordinator.

Scan-Only Subawards

If the project does not otherwise include KKI faculty and KKI's involvement is limited to MRI scanning at the F.M. Kirby Research Center, the application may be submitted as a scan-only subaward. 

The Kirby Center can help identify an appropriate KKI site PI for scan-only subawards. To initiate this process, please email the Kirby Center Administrative Services Coordinator, Emily Galbraith (Galbraith@kennedykrieger.org).

Please provide all of the information listed below separately and explicitly, even if some of the information is available elsewhere in the application package or supporting documents. Providing the information in one place helps reduce administrative burden and minimizes the risk of errors or inconsistencies during subaward preparation.

  • Full project title - Enter the title exactly as it will appear in the grant application. If the title changes or is still to be determined, please notify us.
  • Grant short title/reference - Optional.
  • Grant period (start and end dates)
  • A short paragraph describing the project.
  • Lead institution - For example, Johns Hopkins University or the University of Maryland.
  • Lead PI - First and last name.
  • Proposal Type - new, renewal, pre-proposal LOI requiring institute signing official, supplement, resubmission, or other.
  • Category - research, community based, early child development, instructional, clinical trial, construction, pre- or post-doctoral fellowship, or other.
  • Sponsor/Funding Agency - For example, NIH or DoD.
  • Solicitation/RFP identifier - For example, an RFA or PA number.
  • Solicitation/RFP URL - Optional.
  • Sponsor deadline.
  • Lead site deadline – The date by which the lead institution requires the completed KKI subaward package.
  • Whether the project involves human research, animal research, or both.
  • For human scans, whether the study will use contrast - no contrast, a single dose, or a double dose.
  • Any other Center resources or services you expect to use. 
  • Any additional information or documentation required for the application.

Imaging Scan Information

For each imaging modality—MRI, IVIS/CT, and MPI—please provide a table with one row for each project year and a final total row. If more than one scanner or other equipment will be used, please provide a separate table for each instrument.

[Scanner to be used]

Please add or remove project-year rows as needed to reflect the full project period.

If you do not receive a response within two business days, please contact the Kirby Center Preclinical Manager at adnan.bibic@jhmi.edu.

Subaward Review Timeline

All KKI subawards require internal review by KKI. KKI requires at least 15 days before the Johns Hopkins University internal deadline to complete this review. Please plan accordingly when preparing your grant application.

If the pre-award process needs to be initiated after the applicable deadline, the KKI site PI must contact PreAward@KennedyKrieger.org directly. The request must include an explanation of why the deadline was missed, such as an RFA being issued late. The ORASP Pre-Award team will make every effort to support planned applications. However, late requests will be considered based on overall submission volume, the complexity of the application, the application's overall preparedness, and the submitting faculty member's history of meeting deadlines.

Questions

For questions regarding a scan-only Kirby Center subaward, please contact:

Kirby Center Administrative Services Coordinator, Emily Galbraith Galbraith@kennedykrieger.org

And copy the Kirby Center Preclinical Manager, Dr. Adnan Bibic adnan.bibic@jhmi.edu

For questions regarding a KKI subaward for a project that already includes KKI personnel, please contact the project's KKI site PI and follow the standard KKI Pre-Award Initiator process.